The Executive Committee of the Illinois Groundwater Association is proposing that the office of Secretary-Treasurer be separated into two offices: Secretary and Treasurer. This change requires amendment of the Association’s Constitution and By-Laws.
Rationale/Background
The growth of the Association has
increased the time required for taking care of the duties and responsibilities
of the Secretary-Treasurer. It is also recognized that greater demands
are being placed on the time of our members in discharging their professional
responsibilities. The main purpose of separating the Secretary-Treasurer
into two offices is to reduce the demands on one person’s time. Separating
the offices of Secretary and Treasurer will allow each officer the time
to better carry out the duties and responsibilities of the office. This
change would strengthen the program of the Association and provide opportunities
to enhance the Student Grant Program, the newsletter, and cooperation with
groundwater organizations in Illinois and neighboring states. The text
that is greyed and struck out is to be eliminated;
red
underlined text is to be added.
Amendment of Article 5 of the
Constitution
Officers and Executive Committee
Section 1
Amendment of Article 3 of
the By-Laws
Duties of Officers
Section 3
The Secretary-TreasurerSecretary
shall be responsible for notifying the membership of the time and
place for all special and regular meetings.
The Secretary-TreasurerSecretary
shall be responsible for keeping a record of the membership of the
Association and provide addresses for the mailings
of the Association providing mailing
labels for the newsletter.
The Secretary-TreasurerSecretary
shall work closely with the Treasurer in taking care of the business
matters of the Association, and shall keep the Chair and Executive Committee
informed.
The Secretary-TreasurerSecretary
shall perform such other duties as the Chair or Executive Committee
direct.
In the event the Secretary-TreasurerSecretary
is unable to attend a meeting of the Association or Executive Committee,
the Chair shall designate an acting secretary for that meeting.
The Secretary-TreasurerTreasurer
shall collect membership dues, receiving meeting registrations,
and be responsible for negotiating with host facilities the costs of the
meeting.
The Secretary-TreasurerTreasurer
shall work closely with the Secretary in taking care of the business matters
of the Association, and shall keep the Chair and Executive committee informed.
The Secretary-TreasurerTreasurer
shall perform such other duties as the Chair or Executive Committee direct.
In the event the Secretary-TreasurerTreasurer
is unable to attend a meeting of the Association or Executive Committee,
the Chair shall designate an acting treasurer
for that meeting.
Section 56
Members of the IGA may vote on this proposed amendment by submitting their ballots (which were printed in the Fall Newsletter) at the Fall Meeting on November 6, 1997 or by mailing them to: